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Booking Procedure:

Booking Procedure
Air Freight Booking Procedure:
1. Confirm all below information with vendor and input booking form to airline:

Shipper, consignee, airport of departure, airport of destination, flight date, airline, package, gross weight, measurement and rate.

If the cargo is packed by pallet, it is required to provide the length, width, height of the pallet because of the pallet’s measurement of cargo aircraft. The length of all the board cannot exceed 3.0m, the height of the low board cannot exceed 1.6m, and the height of the middle board cannot exceed 2.3m.

If the measurement is exceed the above figure, and then the cargo only can be stuffed in 20 inch board. It cannot be stuffed in passenger plane and only in cargo aircraft. Here have a problem, for South American line and African line; most airlines’ second leg service is by passenger plane. It cannot transit large cargo.

2. Document

The declaration documents must have:
A. Declaration form,
B. Foreign Exchange Receipt Certificate;
C. Custom’s power of attorney;
D. Invoice,
E. Packing list.

3. Operation

The latest time to truck the cargo to airport is 14:00 of the day advanced one day of the departure day, because the customs require inputting the declaration data’s in the systems within 14:30. If declaration date and departure date is the same day, then the cargo is required to deliver within 9:00. If departure time is after 21:00, then the cargo is required to deliver to airport within 13:00. Sometimes in emergency, declaration documents arrive at the airport and the cargo not arrive in time, then we can do advanced, but the weight discrepancy can’t exceed 3%, or it will affect to deliver. Then the cargo is required to send to the warehouse 6 hours ahead of departure time.

4. Security inspection

After the customs declarations have been done, cargo is delivered to logistic station. Current the liquid is not accepted by airline because the liquid flammable and leaks. Then the cargo will be done selective examination and customs security inspection.

5. To pack into board

Low board limited: 4.5T (4500kg), measurement limited: 12M3

6. Documents for destination customs

In air shipment, all documents are sent with the cargo. There are Invoice, Packing List, Certificate of Original and Fumigation Certificate

7. HAWB and MAWB

MAWB is issued by air line and destination customer is final consignee.

HAWB is issued by forwarder and destination is forwarder’s agent.


Ocean Freight Booking Procedure:
1. Confirming the below information with ocean carrier and book spaces:

Shipper, consignee, airport of departure, airport of destination, flight date, airline, package, gross weight, measurement and rate.

If the cargo is packed by pallet, it is required to provide the length, width, height of the pallet because of the pallet’s measurement of cargo aircraft. The length of all the board cannot exceed 3.0m, the height of the low board cannot exceed 1.6m, and the height of the middle board cannot exceed 2.3m.

If the measurement is exceed the above figure, and then the cargo only can be stuffed in 20 inch board. It cannot be stuffed in passenger plane and only in cargo aircraft. Here have a problem, for South American line and African line; most airlines’ second leg service is by passenger plane. It cannot transit large cargo.

Other special requirements are confirmed before booking:
  • A. Hazardous Cargo;
  • B. Frozen Cargo;
  • C. L/C Requirement.

2. After the forwarder receive the shipping confirmation from carrier and send the S/O (shipping confirmation) paper to trucking company for loading. The full container must be delivered within the cut date.

3. Doing customs declaration and get customs release before customs cut date.

4. Completing BL and AMS if required before SI cut date. (AMS is Automatic Manifest System.)

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